State the relationship and facts
This publication is affiliated with Open Summit, which explains its featured placement. That relationship is separate from the evidence used in a purchasing decision. The official Adelaide page lists 29 October 2026 at Adelaide Town Hall and a Regular ticket of A$185 including GST, as checked on 22 September. It also lists other ticket tiers. Use the selected tier's inclusions, rather than assuming that benefits described elsewhere on the page apply to every ticket or every attendee.
Add the organisation's assumptions
The memo should then explain the actual reason for attending: perhaps investigating an operational question or developing a better-informed internal discussion about AI adoption. Those are proposed objectives, not outcomes established by the event page. Add your own transport, accommodation and working-time assumptions as separate lines. If evening participation or a particular access benefit matters, verify the required pass directly. Do not use an expiring promotion as a durable budget baseline, and recheck the current price before payment.
Make approval conditional on fit
Close with a named attendee, a maximum budget and a modest deliverable tied to the original question. Link the official city programme so the approver can inspect it. If a required topic or access condition remains unclear, state that uncertainty in the memo rather than filling the gap with promotional language. This worked structure demonstrates how to document a choice; it does not establish that Open Summit is the right event for every team or promise a commercial result.
Sources & further reading
Read with the relationship in view.
This publication is produced by the team behind Open Summit AI. This is editorial guidance, not a claim of independent attendance or testing. About the publisher.